Classification And Basic Functions Of Official Document Writing

　　 classification

　　 Official documents can be classified according to their nature. General document And two categories of special documents.

It is divided into official documents, official documents and internal documents according to the source of circulation. According to the nature of the author, it is divided into official documents, administrative documents and social organization documents. According to the nature of the document, it is divided into questions and replies; according to the requirements of internal processing, it is divided into official documents and official documents; according to the time requirements, they are divided into urgent documents, urgent documents and regular documents; classified into top secret documents, confidential documents, secret documents and general documents according to the confidential degree; they are classified into normative documents, volatile documents, reporting documents, informed documents and documentary documents according to their characteristics and roles. General documents are divided into ascending languages according to the direction of writing. General documents can be divided into administrative documents and official documents. According to the regulations on the handling of official documents in party and government organs, which began in July 1, 2012, there are 15 kinds of administrative documents: orders, decisions, announcements, notices, notices, announcements, motions, reports, requests, approvals, opinions, letters, minutes, communiques, and resolutions. Official documents include: plan, summary, investigation report, leader's speech draft, typical materials, etc.

Official documents refer to the written materials that are formed and used by specialized organs in special fields, with specific contents and specific formats. They include: financial instruments (market research reports, economic contracts), judicial documents (indictments, judgments, transcripts), diplomatic documents (letters, notes, passports, treaties) and military documents.

　　 Constituent elements

Official documents are generally composed of secret hierarchy (top secret, secret) and confidentiality period, emergency degree (urgent and urgent), issuing organ logo, issue number, issuer, title, main sending organ, body, annex, description, date, seal, annotations, attachments, main inscription, copy office, issuing organ and issuing date.

　　 basic function

Regulatory orders work. Official documents are the means of giving orders by leading organs at all levels, as well as tools for implementing leadership and handling official duties. Official documents can play the role of standard control, prohibitions, organization and coordination in the implementation of leadership and implementation management.

Ming affairs are universal. Leading organs at all levels need to communicate frequently and communicate with each other in order to carry out management functions and conduct public affairs. Official documents are widely used as a means of common dealing in organs.

Staff decision making role. Leading bodies at all levels and all kinds of departments can not do without the collection, processing and application of information in the process of decision making and decision making, and they can not do without investigation and research and soliciting opinions. Official documents, with their legal channels and efficiency, are loaded with all kinds of information to serve the auxiliary political affairs.

Propaganda and public opinion. Leading organs at all levels need effective propaganda and public opinion in carrying out their leadership and handling their duties. The implementation of official documents is the core of propaganda and public opinion.

Business liaison role. There are many things that need to be discussed, introduced and contacted among the leading bodies at all levels, so as to understand, support and cooperate with each other and give full play to the overall effect. In this regard, document writing is indispensable.

Store credentials. Official documents are the real records of the functional activities of various leading organs at all levels, and are the basic basis for unifying thoughts and dealing with problems. This is the case when official documents are executed.